CMMS & Spare Parts Inventory Administrator

Overview

The CMMS & Spare Parts Inventory Administrator owns the maintenance spare-parts inventory and keeps the CMMS, inventory records and maintenance reports accurate. This role manages day-to-day CMMS use, maintains inventory controls and makes sure the team has the parts and information needed to complete work and track results. 

What You'll Do

• Daily CMMS administration for the maintenance team, including basic setup, work-order workflows and user questions. Manage access, security, technical issues, integrations and system changes with the CMMS vendor or assigned technical team.
• Own the accuracy of asset records, including equipment names, locations and other required information. Correct duplicate, missing or inaccurate records. 
• PM and work-order setup in coordination with Maintenance leadership. Ensure work orders capture labor, downtime, failures, completed work and other required information. 
• Own the maintenance spare-parts inventory, including critical spare parts, inventory levels, reorder points, min/max settings, cycle counts, obsolete and slow-moving parts, and parts availability for planned and emergency work. 
• Maintain spare-parts records, equipment parts lists and part-to-equipment links in the CMMS. Work with Maintenance, purchasing and storeroom resources to keep information accurate and useful. 
• Develops maintenance reports used for metrics and KPIs. Maintain current CMMS and spare-parts data, correct exceptions and provide Maintenance leadership with clear results. 
• CMMS and inventory training, user questions and process guides. Ensure technicians and supervisors follow consistent processes for work orders, parts requests, inventory reviews and data entry. 
• Coordination with the CMMS vendor for technical issues, system questions, updates and license renewals. 
• Manage CMMS process changes by documenting the need, getting approval, testing the change, sharing updates and confirming the change worked. 
• Own the maintenance workstream for any future CMMS change, including gathering requirements, preparing and cleaning data, testing workflows, training users and tracking open issues. The vendor or assigned technical team will own technical setup and integrations. 

What You'll Bring to the Table

Required qualifications 

• 5–7 years of experience in maintenance, maintenance planning, CMMS, inventory control, supply, logistics or a related field. 
• Experience using a CMMS or similar maintenance/work-order system. 
• Basic understanding of maintenance work, work orders, PMs, spare parts and inventory records. 
• Ability to keep records accurate and follow up on missing or incorrect information. 
• Good communication, organization and problem-solving skills. 

Preferred qualifications 

• Associate or bachelor’s degree, military maintenance, logistics, supply or equipment readiness experience, or equivalent hands-on experience. 
• Experience with CMMS setup, system changes, data cleanup or project coordination. 
• Excel skills, including working with basic reports and data. 
• Veterans are encouraged to apply. Military experience with maintenance systems, parts accountability, inventory control, equipment readiness, work orders or shop operations may be a strong fit for this role. 

Working conditions and accommodations 

• Work includes computer-based tasks and time in a distribution maintenance environment. Site work may include noise, moving equipment and required personal protective equipment. Follow site safety procedures. Essential functions may be performed with reasonable accommodation.